August 2025

Tired of scrambling to pay bills at the last minute? Or worse, getting hit with late fees that eat into your profits? Let's fix that chaos once and for all.

The secret to stress-free bill payments is creating a simple routine. Pick two days each month for bill payments, maybe the 1st and 15th. Mark them on your calendar and treat them like important client meetings.

Start by making a list of all your recurring bills with their due dates. Include rent, utilities, software subscriptions, loan payments, and supplier invoices. Having everything in one place means you'll never miss a payment again.

If possible, pay bills 7-10 days before they're due. This gives you a buffer for processing time and prevents late fees if something goes wrong. Your vendors will love the reliability, and you'll sleep better at night.

Next, set up automatic payments for fixed monthly expenses like rent, insurance, and software subscriptions. For variable amounts like utilities, set up automatic minimum payments and top them up manually during your bill pay sessions.

If you're ready to level up your bill payment process, consider these tools. Nickel handles bill payments with a real-time, direct sync to QuickBooks Online. You can schedule payments, track what's due, implement an internal approval process, and pay vendors electronically with everything organized in one place.

For businesses handling lots of vendor payments, Melio is specifically designed for this. It automates your entire accounts payable process, lets you set up approval workflows, and syncs with most accounting software.

Good bill payment habits protect your credit, maintain vendor relationships, and keep your business running smoothly. Pick a system that works for your business size and stick with it consistently.

Got questions about managing your books or bill pay process? Schedule a call and let me know what you're struggling with, we're here to help!

Contact us today to learn more!

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